Page History

November 6, 2013
October 2, 2013
September 4, 2013
August 15, 2013
July 9, 2013

Minutes for November 6, 2013 Meeting

Present: Nina Scholtz, Mickey Casad, Kaila Bussert, Mary Ochs, Chris Miller, Jeremy Cusker, Kelee Pacion, Lance Heidig, Amy Emerson (minutes)

Announcements
Chris: Preliminary dates have been set for the Business Research sessions, as follows: January 8, 15, & 22 (all Wednesdays), 1:00pm-2:00pm, Mann 102 (waiting for confirmation on the rooms)
Nina: The date for the Regulatory Research session has been shared via email.
Kaila: An Instruction Showcase will be held on December 5. It will provide an opportunity for anyone who has spoken at a conference in the past year to share a ten minute summary with CUL (must be instruction related). Kaila and Lance have committed so far.

Evanced Demo
Camille Andrews and Suzette Newberry joined the meeting and provided a demo of the upgrade to Evanced. Evanced is a CUL Calendar for scheduling events. It is primarily focused on workshops and instruction-related events. People can use it to sign up and the host can keep track of responses. It is hosted in the cloud, not by CUL. (Note: The Cornell events calendar is a separate item.) Camille has been the default calendar administrator thus far. She now requests that PSEC-I take over administration and decision making for Evanced. She is also wondering if PSEC-I is interested in running some trials of related materials (perhaps also involve the Usability Group). It was agreed that Camille will set up a test site for the group. Nina inquired about finances - Camille will check into this, including who is paying for what, etc. Nina will circulate notification of the test when she receives it. Next meeting: PSEC-I will discuss how to take Evanced over from Camille.

Cluster Reports
Chris (HLM):
HLM has a consolidated website with links to their individual websites. The site also includes a staff directory. The site serves as a model for how they implement services, including instruction. They are three distinct locations and user groups, but share administration.
Management: Because Management doesn't have a classroom, most instruction is done in alternate spaces.
ILR: ILR conducts significantly more instruction. They do have a classroom, but 90% of their instruction is course-related.
Hotel: There are no classrooms in the library. Their instruction is conducted in the school or elsewhere on campus.
ILR: The credit class that Chris co-teaches with Stewart takes a lot of time. Ken also has a credit class he teaches for undergrads that takes a lot of time. Alique and Chris are the main instructors. Abby is becoming more involved. She will teach a ref-works workshop in a couple of weeks, and will eventually take on more.
Hotel: Everything before August was done by Ken. A new librarian by the name of Kelly started in August. She and Ken are now co-teaching everything.
Immersion Practices:
ILR: Currently working with engagement of students. Trying to plan classes that appeal to different learning styles, theories, etc. Also engaging the students in active learning, instead of just listening. Work closely with faculty members to design assignments when possible. They have an instruction planning checklist that they complete while meeting with the faculty member. It includes objectives, etc. This is used to create a teaching outline, lesson plan, workflow, etc. It is very helpful when teaching a class multiple times. Can look back at reflections and make changes accordingly.
Hotel: Is interested in implementing a similar process.
ILR: Is working on assessment and authentic teaching. They get basic feedback (on a tab on their libguide) that includes: 1) What did you learn that you didn't know before, and 2) What questions do you still have? This can also lead to reference questions. They also get feedback from the faculty member.
Regarding the Task Force Report:
Peer review of teaching: Currently informal, but everyone has observed someone else. Are planning to make it a more formal process - number of times per year, training in giving constructive criticism, etc.
Curriculum Mapping: They have an unofficial process wherein they look at core classes each semester and consider their capacity. Most faculty take them up on their offers to teach a class.
Release time for Information Literacy Activities: Have not been able to give this close attention because have been understaffed for some time; didn't have capacity.
Technology: There are space issues - lack of computer training labs, layout of classroom is not ideal. Interested in iPads and mobile technologies, projectors, etc. Interested in distance learning through WebEx. Interested in seeing new advancec in LibGuides2.

Kelee (Mann):
Everyone is very busy. Several librarians are involved in pilot projects.
Kelee will submit a copy of her notes for the minutes.

Lance (RMC):
RMC is seeking a new director and this may impact their teaching and instruction.
Referenced the Task Force Report and read aloud the Rare and Manuscript Collections portion.
Classroom instruction: The more ability to move, the better. Learning to integrate the new technologies. Is helpful to be able to show the online reservation system, the catalog, etc. The movable tables take them to a whole new realm - can break students into small groups and do exercises with the materials on the tables. For the first time, must turn away requests for instruction this semester because so busy (partly with the search).
Shared CountIt statistics. Expressed concerns with CountIt - what is counted as instruction. They have two classrooms (instruction must occur in their classrooms b/c rare materials). There were renovations to one classroom, but not both.
Assessment: They still have a lot to talk about in this area. Has not been an opportunity to have these discussions yet. But informally, they are hearing that the students are very impressed. There has been a huge increase in requests for Saturday afternoon presentations (despite cuts in staff). This requires them to change their perspectives regarding when, where, and how they teach. Staff are maxed out. Very successful program - but need more people, resources, classrooms, etc. They will think about information literacy more when there is a chance.

Next Meeting

• Presentation on Assessment
• Next three unit presentations
• Plan on 1.5 hours

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Minutes for October 2, 2013 Meeting

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• Nina: We have been offered time with the Student Library Advisory Council (SLAC) (15-20) minutes, and are tentatively scheduled for the November 18 meeting at 5pm. Nina would like to create a list of discussion items and would like to put together a small team to plan for it. Mary volunteered because she put together a small presentation on Info. Lit. for them a few years ago.
• Nina: AUL interviews will begin Oct. 15. PSEC-I has been granted half hour slots with the candidates. Only the Chairs team will attend (Nina, Thomas, Kaila, Mary). There will be separate open forums with the candidate for others to ask questions, as well as presentations by the candidates.
  • Discussion points for the candidates: What are their visions for instruction? What kind of resources would they give to it? Internal candidates - – how much do they know about what PSEC has done in the past few years. For external candidates, we have a web presence where they should see this. Focus on their ability to work with administration and faculty to promote library instruction. It's important that they feel instruction is important so they can represent it to others. Also, we need to know what kind of library instruction experience they have. There should be questions about supporting professional development for instructors, and knowledge of/support for Immersion. Nina will create a page on the wiki that is devoted to the interviews that will include the job description and the above discussion points.
• Mickey: Mickey arranged a meeting for tomorrow morning at 10:45am in Mann 160 with Michael Wesch. He is an inspiring speaker and it would be good to talk to him about what we're doing and ways to reach out to undergrads. His talk is tomorrow at 4pm in Statler. Mickey will take notes about the discussion to share with the group.

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3. Information Literacy Sub-team Report
Mary proposed that we hold Lightening Talks at our PSEC-I Team meetings in which each unit speaks about their plans and what they're doing to implement those plans. Mary will resend the Task Force Report see everyone can see what their units were going to do.
The idea is to keep building a cohesive program for information literacy (not every unit does the same thing, but we are trying to make things dovetail and reach as many students as possible). Therefore, the official reps from this group have an assignment to go back and talk to their units and then make a report at the next meeting.
After further discussion it was decided that Mary will get the question from Chris' group, then will send the questions out to the reps in our group here. There will be 3 reports in November and 4 reports in December. Each unit will provide a 15 minutes overview instead of lightening talks.
Reporters: Chris, Lance, Kelee - – November
Carissa, Martha, Jeremy, Tony - December
Some draft questions for presenter to consider (from Mary's email of 10/02/2013):

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4. Programming Sub-team Report
Nina announced a future program on building faculty relationships that will occur on Oct. 28, Noon-1pm. Will be earlier than Lee Cartmill's reception. Will be held at the Law School. Panel discussion with 4 Panelists: Lance Heidig, Diane Dietrich Sarah Wright, Fred Muraturi. Nina will moderate. PSEC-I and the Liaisons group are co-sponsoring. Advance questions are encouraged. It is meant to be more of a discussion/conversation than a panel presentation.
Thomas and Kaila reported on the first instruction discussion. Had good attendance numbers and it was a good concept to discuss. Issue: When to have our second discussion of the semester - – plan: build off the topic of building faculty relationships. So probably early November
Nina will provide an Admin. Law Research class for CUL this fall. She is looking at November.
Chris is putting together a business research presentation as well . Will include other people. Will hold this one off until January because the fall is already so full. Probably will be three or four sessions. He has four people who want to participate. Deciding how to split it up - – ie ILR stuff, or take business research from the ground up...etc. Start with the first one in mid-January.
Other programming ideas: Showcasing people who have presented at a conference or done a great project. Allows people here at CUL to see what people have done outside of Cornell. Maybe also have a web presence so the wider world can see as well. Focus on talks related to instruction.
Chris and Kaila announced that the LOEX Conference is coming up. This is a good opportunity for people who want to present. Taking place in Grand Rapids, MI. Two options: presentation or interactive workshop.

5. Next Meeting
Nov. 6 - – Meeting will begin at 11am and go to 12:30. Camille and Suzette will join the meeting to have a webinar demo on Evanced. The second half of the meeting will be unit reports.

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