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Both Columbia and Cornell handle similar material, process priority and non-priority orders, and receive them in similar ways.  However, there are significant differences in policies, practices and workflows between the two institutions and some of these are inherent in the systems utilized to ingest and place orders.  Columbia utilizes GOBI as its main discovery, selection and ordering tool for domestic and UK imprints that are not specialized material, e.g., fine art and architecture and music scores.  The POOF is primarily used by selectors to submit orders, then OAR staff enter the orders directly into Voyager after ingesting the record using WorldCat's Connexion.  OAR Unit staff are authorized to approve purchase orders in Voyager and are reviewed by the Order Unit Librarian or Head, MAS before they are forwarded to vendors.  Cornell does not use GOBI in the same manner as Columbia.  Cornell's primary discovery, selection and ordering tool is WCS, though increasingly, Cornell selectors are using POOF to submit orders to Cornell's LTS. The daily approval of new orders at Cornell is performed as an activity discreet from the creation of orders activity.  Not all Cornell ordering staff handle the daily approval function, but there are currently 5-6 staff across AATS who are trained to do it.  Cornell 's ordering staff do not approve POs in Voyager; supervisors of ordering staff approve POs on a daily basis. use a carefully maintained spreadsheet to determine or change vendor selection when appropriate.

Summarize dependencies and limitations in working with other functional units at Columbia and Cornell.

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Please see "Baseline Productivity Numbers - Ordering Group."             

As mentioned in the summary of staffing and expertise section of this report, the processing of Columbia's CJKT material takes place in C.V. Starr East Asian Library, which is physically and organizationally outside of the Monographs Processing Services Division at Columbia.  Cornell processes materials in CJKT within their central Library Technical Services library technical services division.  This organizational difference explicates the three distinct groups of baseline productivity numbers displayed in our reports: Columbia, Columbia-Starr (C.V. Starr East Asian Library), and Cornell.  The overall numbers show a steady decline in the quantity of firm orders for Columbia and Cornell, while Starr's productivity numbers have stayed relatively the same over the same span of time.  Cornell's numbers with CJKT are higher than Columbia's without CJKT.  However, Columbia's productivity numbers combined with Starr's CJKT numbers are higher overall than Cornell's. 

Recommendations regarding a work plan and critical issues to explore in Phase 2 of the group's assignment.

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