Memo sent by CRCF

Chemistry staff, faculty and researchers,

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I would like to address two important questions you may have about this migration, along with important actions you may need to take.

1) WHEN is your move?

    The moves for Arts and Sciences, including Chemistry, are being staged over the first three Tuesdays in February (Feb. 5, Feb. 12, and Feb 19).

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• For each migration date, the moves will occur sometime in the early morning, presumably before ~6am.
• To learn how you and your peers in Chemistry were grouped and assigned a migration date, see CRCF's "Office 365 migration" web page, <https://confluence.cornell.edu/x/2gQ0D^{Image Removed}>.
• The few exceptions to our migration groupings have either already moved, or will be contacted shortly about the timing of their moves.
• Graduate students are not on the system being moved so they only need to be aware of this potential disruption to others in the department.

2) WHAT must you pay attention to?

On the day of your migration, email will not work until your email software is reconfigured, which many of you may want to do yourselves. (Same for calendar.) This includes your computers (work and home) and mobile devices.

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Worst case scenario: In the short-term, you can use a web browser to do your email and calendar tasks until your client is properly re-connected, <http://www.it.cornell.edu/services/guides/facstaff_email/office365/migrate/post-client-owa.cfm^{Image Removed}>.

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And if you use web mail (called Outlook Web App, or OWA), you will use a different web address after your migration:

           http://www.it.cornell.edu/services/guides/facstaff_email/office365/migrate/post-client-owa.cfm^{Image Removed}

IMPORTANT:

Please contact CRCF <crcf> if you use Eudora, Thunderbird, or any other email client not listed above. On the migration days themselves, we'll triage so that "tough" client connection problems, especially if you use a more unusual email client, may have to wait until the following day for us to concentrate on resolving them. Thank you for understanding.

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The above information, along with links to CIT's documentation and CRCF's updated information on this project, is available at CRCF's wiki:

https://confluence.cornell.edu/x/2gQ0D^{Image Removed}

      Chemistry IT (CRCF) > Projects > Office 365 migration

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-Oliver, and the rest of the CRCF team

 <crcf>

255-6278

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Expanded details related the above truncated information

As you know by now from CIT's communications via postcard and emails, the university is moving Cornell's on-campus Exchange services (email, calendar) to an off-campus (cloud) hosting service by Microsoft. Campus-wide, this is being staged over three months (Dec-Feb). For Arts and Sciences, including Chemistry, our moves will be in February. Additional timing details below.

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