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  • Subgroups? Discontinue?  (Go back to monthly  meetings)
    • There is still a list of "to do" on front page of this wiki- we need to determine what we WILL do and what we can't do... next meeting agenda item.
  • Consultants
  • Vision for the future

June 2007
2-3:30, Olin 703 (new action items in red!)

 New Items:

  • USERS The group discussed the necessity of DEFINING our users-- from Cornell Community (faculty, students, and curators) to the broader users (www, walk-ins, etc) to clients             (HFJ/KVRF/RMC).  We need to determine a multifaceted approach to covering and discovering their needs.  It is likely that we will institute bi-yearly meetings with faculty to see how they are using current resources.  We would also like to reinstate workshops for Luna and other visual collections.
  • Revising Documentation on wiki---(Nancy H. noticed some things)  The group has been asked to continue to document their work using the wiki.

Updates on following projects:

  • Lab of O  
    • Status Report-- There is some question regarding status of copyrighted images in collection, and whether we are ready to move to production.
       A course of action will be determined in coming weeks.  Rhea Garen and Susette Newberry are still working on user testing, etc.
    • Maintenance contract: Elaine has put out a MOU for review to DLIT management.  Elaine will work to finalize the agreement and will present to VRWG group at next meeting. 
  • KVRF       
    • Gale, Rick, and Margaret finalizing development.  Anticipated completion date of July 1 for Phase 1 will be met.
    • Need to determine course of action for promotion/use of site/ and quality testing.
  • HFJ
    • Mira update on clean-up work done
    • Mira will work with technology subgroup to determine whether the Asian virtual collection needs to be updated.
    • Upcoming meeting
  • MacDougall
    • Status:  Margaret and company will finalize metadata by fall; upload of new material into CURRENT VRA schema anticipated for mid fall.

Follow-up

  • WebFeat: Rick's Gateway Solution!
    • Rick has developed a way to create a single index for all Luna collections which can then be searched by Webfeat.  This should signficantly speed up the search process, as instead of hitting nine separate databases, Webfeat need only hit one. 
  • Find Images
    • Still questions as to whether Find Images will be maintained over the long-term.
  • Outsourcing to Luna
    • Gale will document (on VRWG wiki) scanning requirements should we choose to outsource derivative processing to Luna (avoiding problems encountered with KVRF collection).
  • IPTC metadata
    • A number of institutions are now requesting that Luna maintain metadata embedded in images.  Rick is investigating options for implementing IPTC embedded metadata into our master and derivative image files.
      Rick will report back to the group with his findings at our next quarterly meeting.
  • Luna 6.0
    • Luna plans to do away with java client version in 6.0.  Also promising collection index for searching. 
    • Strong possibility that Cornell with be a beta test site for new Luna server this fall.  Surinder is working withLuna to move collections to this new server.

SubGroup Action Items:

  • Metadata
    • For the next quarter, the metadata group will work on migrating from VRA 4.0 alpha to VRA 4.0 beta.  This should
      resolve many of the data mapping problems we have been encountering during collection development.
  •  Technology / Development
    • Continue work on KVRF/HFJ/MacDougall Collections.
  •  Promotion and Usability
    • Will work with Lab of O Collection to document procedures for providing access to collection (NERF form, etc), testing
      testing collection, and promotion.