Page History

A

1

Workday/PS

Employee Biographical  Data, Employee status and affiliation, transaction data to support PS Campus Solutions

Realtime for new employees, updates and deletes

new Employee creation with duplicate avoidance

2

PS/Workday

Employee ID creation 

Realtime for new employees, updates and deletes

new Employee creation with duplicate avoidance

3

IdCard

Student and Employee ID data

Daily Batch and Real-time components

ID Card generation

4

Library

Student and Employee data

Daily Batch

Library patron privileges.

5

ELM

Campus Community data for all students and employees

Daily Batch

To provide courses to Human Resources, EHS, Cash Management, KFS, Gannett (and others in future) a person's bio/demo data must exist in ELM.

4 6

EMN IdMgmt

Just Student Emergency ID data (Employee data has to be taken out of the existing feed)

Daily Batch

To keep the Directory current, Reference Groups providing access, WhoIam and NETID management tools operating.  

5 7

IdMgmt EMN

Just Student ID Emergency data (Employee data has to be taken out of the existing feed)

Daily Batch

To keep the Directory current, Reference Groups providing access, WhoIam and NETID management tools operatingfeed the 3rd party EMN system.

B

1

SES

Student Employment/Work Study

Daily Batch

To support Financial Aid's work study tracking and award processing. Send student data and eligibility information to Workday from Student Records and Financial Aid (I9s).

2

Workday/Kronos

Hourly employees and their supervisors

Daily Batch

To support pay for hourly staff.

3

Kronos/Workday

Time collection detail for hourly employees

Daily Batch

To support pay for hourly staff.

4

KFS/Workday

Account, Org and department data

Daily Batch and Real-time

Support for financial processes involving labor data. Requires the correct account, org and department

5

Workday/KFS

Liability, position, salary earnings detail, gross pay encumbrance data

Daily Batch

To support accounting of labor related transactions.

6

3rd Parties

Banks and benefits providers

Unknown

TBD

7

Warehouses

HR and Payroll detail

Daily Batch

All analytical and reporting needs for HR/Payroll required for the University's analysis and operational reporting not provided by Workday, particularly for historical needs starting with the first use of Workday. Conversion of old HR/Payroll data to a new Workday Era warehouse is yet to be defined in scope.

8

Transportation

Names of employees, permit withholdings for Payroll

Daily Batch

Transportation tickets, permit creation and change processes require employee data. This interface is expected to be a Transportation office and HR/Workday responsibility and is not included in the CIT estimates. CIT is not expecting to own or steward this interface.

9

ELM

Employee job data (workforce and position)

Daily Batch

To provide courses to Human Resources, EHS, Cash Management, KFS, Gannett (and others in future) a person's job/position data must exist in ELM.

9 10

EMN

Employee ID data

Daily Batch

To feed the 3rd party Emergency Mass Notification system .

10 11

IdMgmt

Emergency phone number, text enabled or not flag, and emergency contact table.

Daily Batch

To keep the Directory current, Reference Groups providing access, WhoIam and NETID management tools operating.

12

Grad Earnings

Emergency phone number, text enabled or not flag, and emergency contact table.

Daily Batch

To provide the Grad School with a complete picture of a student's financial picture. Provides a summarized view of Students Charges, Financial Aid, Academic data and Payroll Earnings data.

13

11

SES

Student Employment/Work Study

Daily Batch

To support Financial Aid's work study tracking and award processing. Send gross earning for student employees into PeopleSoft Financial Aid system for tracking against overall award amounts.

C

1

Other Systems

Systems downstream from the HR/Payroll warehouse will be indirectly affected and are not included in scope.

periodic batch

One example is Digital Measure's Activity Insight, which extracts some HR data for the Academic Reporting processes the software support

2

IdMgmt

Systems downstream of the Directory that use HR attributes will be affected and are not included in the scope.

batch or real time

One example is Vivo, which pulls basic HR data from the directory. If the attributes change or are removed these systems will be affected.